FINANCE AND ADMINISTRATION MANAGER
The Finance & Administration Manager is a full-time, non-exempt position responsible for Peace Community Center’s financial operations and functions. Reporting to the Executive Director (ED) and providing supervision and support to the Custodian and Office Coordinator, the Finance & Administration Manager (FAM) will implement the infrastructure and systems needed to support strategic objectives. The position requires interpersonal skills, a strong ability to prioritize multiple tasks, and keen analytic, organizational and problem-solving skills that support and enable sound decision making. As a member of the PCC management team, primary responsibilities include building and managing effective and efficient financial and administrative systems and providing staff support to the Center’s Board Treasurer and Finance Committee.
- Finance Operations: Oversee operations for the finance department, set goals and objectives and design a framework for goals and objectives to be met.
- Accounting: Process, record and reconcile financial transactions, including A/R, A/P and payroll; ensuring accurate and timely processing and maintenance of complete and accurate financial records.
- Financial Reporting & Analysis: Create, analyze and present financial reports in an accurate and timely manner for both internal and external audiences including monthly financial statements for management and the board of directors, grant writing and reporting, government filings etc.
- Audit & 990 Preparation: Coordinate Peace Community Center annual audit and 990 preparation process, liaise with external auditors/accountants; assess any changes necessary.
- Budgeting & Projections: In partnership with the PCC Executive Director, oversee and lead the annual budgeting & projections process; monitor progress and changes and keep management team informed of the organization’s financial status.
- Communication: Serve as the staff liaison to the Community Center Board’s Finance Committee, and communicate with Peace Lutheran Church’s Pastor and Treasurer as needed.
- Financial Procedures: Update and implement financial and accounting policies and procedures.
- Reviews & Evaluation: Conduct reviews and evaluations for cost-reduction opportunities.
- New Employees: Assemble hiring documents and introduce new employees to employment policies and procedures. Actively participate in on-boarding of staff as requested by ED.
- Employee Records: Maintain appropriate HR files for all staff members.
- Benefits Management: Administer employee benefit programs including health, dental and vision insurance, retirement, vacation and sick leave.
- Employee Reviews: In partnership with the ED, implement process to ensure regular employee performance evaluations.
- Policies: Maintain management guidelines by preparing, updating and recommending human resource policies and procedures. Update Employee Handbook as needed.
The FAM ensures that the Center’s Information Technology (IT) needs are addressed and systems are properly implemented and maintained. This position also works with a team of staff and volunteers to oversee the use and maintenance of the Center’s facilities.
The above statements are intended to describe the general nature and level of work performed by a person in this position. They are not to be construed as an exhaustive list of all duties that may be performed in such a position.
EXPERIENCE AND QUALIFICATIONS
Successful candidates must be committed to the mission of Peace Community Center and have a passion for and commitment to the Hilltop community. Strong candidates will also have proven commitment to diversity, inclusion and cultural competence as well as strong prioritization, critical thinking, self-motivating and problem solving skills.
- Bachelor’s Degree in Business, Management or Finance.
- Solid understanding of financial trends, accounting principles and the unique financial practices of a
- Demonstrated experience in financial management and accounting, ideally in the nonprofit sector.
- Experience using QuickBooks (or equivalent accounting software) and payroll processing.
- Advanced capacity with standard office software and network navigation software and tools including Microsoft Office (especially Excel) and web browsers required.
- Ability to lead and guide employees to ensure appropriate financial processes are being used.
- Communicate effectively in person and in writing to a diverse community.
- Relate interpersonally with a diverse community (age, racial-ethnic, economic, faith, etc.).
- Important Qualities: self-starter, takes initiative, organized, efficient, accurate, & ensures quality.
- Preferred Qualifications: Experience preparing grant reports and tracking grant income and expenses; some previous experience in human resources.
- 32-36 hours/week at $20.00-$24.00/hour DOE. Hours will be regularly scheduled throughout the work week.
- Benefits: Generous benefits package including paid vacation and sick time, fully paid medical, dental, and vision for employee, 50% medical, dental & vision for dependents, opportunity for 403(b) retirement contributions.
HOW TO APPLY
Please submit position-specific cover letter and resume via email to email@example.com. Email subject line should read: “Finance & Administration Manager Application.” Incomplete applications will not be considered. No phone calls please.
Finalists for this position must satisfactorily complete pre-employment background check.
PCC is an equal opportunity and affirmative action employer committed to assembling a diverse staff.