The Executive Director has overall responsibility for the management and operation of the Peace Community Center. Reporting to the Board of Directors, the Executive Director serves as the Center’s key leader and is responsible for its presence in the Hilltop neighborhood and participation in larger communities of service, interest and professional practice. The Executive Director has wide latitude in exercising independent initiative and judgement, subject to the policies and procedures established by the Board of Directors. The Executive Director is expected to be a highly visible champion for the Center and to take a strong leadership role in the community in identifying strategic and collaborative opportunities for the organization. Key responsibilities of the Executive Director include relationship-building with key donors and funders, leading external partnerships, facilitating collaboration internally and externally, leading program design, implementing, evaluating, and providing oversight for grant development and reporting.
- Sustain daily operations of the Center’s facilities, programs, and personnel; delegating responsibilities where appropriate and in consultation with the Board Executive Committee.
- Provide leadership in developing program, organizational and financial plans with the Board and staff; and carry out plans and policies authorized by the Board.
- Work with the Board President and committees to ensure communication and the efficient implementation of Board policies and priorities.
- Participate in Peace Community Center board meetings and activities.
- Provide staffing support for all standing PCC Board committees and serves as an ex-officio member of the Peace Lutheran Church Council.
- Meet regularly with the Peace Lutheran Church pastor.
- Lead and participate in Center staff meetings.
- Identify and develop strategies, tools, and resources on diversity and equity, including strategies to become an anti-racist organization.
- Oversee program design, implementation, evaluation and curriculum selection.
- Create and implement an evaluation plan for all Center programs and hold staff accountable for meeting goals and outcomes.
- Oversee the Center’s learning and evaluation system including the collection of data, data input, staff and volunteer training and regular reporting on outputs and outcomes.
- Work with program staff, utilizing data, to inform programmatic improvements, decisions, and strategy.
- Support the intentional collaboration among program staff members around core program components including: transitions, academic coaching, family engagement, and recruitment.
- Foster strategic development of new programs in consultation with the Board of Directors.
- Oversee center-wide program initiatives such as the USDA, AmeriCorps programs, and YPQI.
Development and Community Outreach
- Demonstrate the relevance of Peace Community Center to the philanthropic, education and hilltop communities through the marketing and promotion of programs and services.
- Seek out and maintain community contacts with government officials, agencies, civic groups, other nonprofit organizations, media and professional groups and networks.
- Advocate for community support of the Center by educating current and potential funders, service professionals, public officials, and other leaders and community members about the Center’s mission and services.
- Lead the development team in building a culture of philanthropy and support the cultivation and stewardship of resources through participation in site visits, special events and grant reporting.
- Provide leadership for ongoing fundraising and capital campaign efforts.
- Work closely with the Finance Committee to ensure effective communication and coordination of mission, vision and operations of the Center with respect to financial planning and management.
- Lead annual budget formation process; gaining input on administrative and programmatic priorities and strategies for the following year.
- Work with the Treasurer and Finance Committee to draft and present the annual budget to the Board for approval.
- Administer annual budget over the course of the year; conveying monthly income and expense budget reports to the Treasurer, Finance Committee and Board.
- Oversee the management of staff and volunteers including hiring, supervising, evaluating, disciplining, training, development and termination.
- Develop and maintain an effective staffing structure that positions the Center for growth.
- Maintain a climate which attracts, keeps, and motivates a diverse staff of top quality people.
- Support staff in reaching the organization’s program outcomes and strategic priorities, while assisting staff members to understand and implement their individual roles within the team.
- Ensure staff and volunteers are recognized for their individual and collective contributions to the success of the Center.
- Build leadership within the Center and implement a professional development system for
on-going staff members.
- Develop and implement a volunteer recruitment, training and evaluation process that appropriately values volunteer roles at the Center.
- Build and maintain an inclusive workplace culture and culturally competent staff by providing training opportunities.
Partnership & Collaboration
- Provide the public face for Peace Community Center to key constituents including: Tacoma Public Schools, Peace Lutheran Church, parents and students, community members, donors, foundation partners, coalitions and other community partners.
- Participate in community initiatives that align with Center outcomes and represent the programs and point of view of the Center to agencies, organizations and the general public.
- Collaborate with the Board, staff and other stakeholders to regularly update the organization’s strategic plan; as well as implement and track progress toward objectives.
- Support the mission of the Center by providing leadership to the Board of Directors; as well as the administrative and fund development areas of the organization.
- Partner with the Board to steward and invest financial and human resources to best meet the Center’s mission and end goals.
- Partner with the Board of Directors to determine the organization’s advocacy priorities.
- Promote partnership and collaboration between the Center and Peace Lutheran Church around facility use, staffing and programming.
- Build and promote the Peace Community Center brand through compelling articulation of the Center’s story, vision and mission via fundraising, donor relations and external communications.
- Ensure that the Board is kept fully informed on the condition and performance of the Center.
- Publicize the activities and events of the Center, its programs and goals.
- Communicate regularly with Peace Lutheran Church and participate in church activities as appropriate.
EXPERIENCE AND QUALIFICATIONS
Successful candidates must be committed to the mission of Peace Community Center and to effective leadership in a faith-based, Lutheran affiliated (Social Ministry of the Evangelical Lutheran Church in America) organization. Successful candidates should possess the following:
- Bachelor’s degree (Master’s preferred) in a relevant discipline and a minimum of 3-5 years of education or non-profit leadership experience; preferably within a complex organization.
- A minimum of three years of experience in the field of education or youth development.
- A deep passion for and commitment to the Hilltop community and the education of Hilltop children and youth.
- Demonstrated commitment and excitement to learn about and apply effective models for building equity, diversity, inclusion and cultural competence.
- Demonstrated record of effective leadership through supervision within a complex education or social service organization including experience in team building, empowerment and shared leadership; project management; discerning best practice and future trends; and strong communication.
- Past success working with a Board of Directors including the ability to cultivate existing board member relationships.
- A deep respect for and commitment to serve closely with Peace Lutheran Church in its work in the Hilltop.”
- Strong inter-personal, communication and listening skills in individual and group interactions.
- Demonstrated ability to lead multi-site programming.
- Strong track record of building effective partnerships and collaborations that support programmatic outcomes.
- Strong critical thinking and problem solving skills that sustain and facilitate sound decision making based on outcomes and mission.
- The capacity to maintain agile programs that can sustain through shifting external forces.
- Proven leadership of youth programming that lead to education and/or holistic focused outcomes.
Benefits: Generous benefits package including paid vacation and sick time, fully paid medical, dental, and vision for employee, 50% medical, dental & vision for dependents, 3% 403(b) retirement contribution.
APPLICATION AND TIMELINE
Application deadline: March 3, 2017.
All applicants should submit position-specific cover letter and resume prior to the deadline via email to firstname.lastname@example.org. Correspondence should be addressed to the Executive Director Search Committee. Incomplete applications will not be considered. No phone calls please.
Finalists for this position must satisfactorily complete pre-employment background check.
PCC is an equal opportunity and affirmative action employer committed to assembling a diverse staff.
FINANCE AND ADMINISTRATION MANAGER
The Finance & Administration Manager is a full-time, non-exempt position responsible for ensuring organizational effectiveness by providing leadership for the organization’s financial and operational functions. Reporting to the Executive Director (ED) and providing supervision and support to the Custodian and Office Coordinator, the Finance & Administration Manager (FAM) will implement the infrastructure and systems needed to support strategic objectives. The position requires interpersonal skills, a strong ability to prioritize multiple tasks, and keen analytic, organizational and problem solving skills that support and enable sound decision making. Responsibilities include building and managing effective and efficient administrative and financial systems including oversight of finance, office administration, information technology (IT), human resources (HR), and physical infrastructure.
- Accounting: Process, record and reconcile financial transactions, including A/R, A/P and payroll; ensuring accurate and timely processing and maintenance of complete and accurate financial records.
- Financial Reporting: Create, analyze and present financial reports in an accurate and timely manner for both internal and external audiences including monthly financial statements for management and the board of directors, grant writing and reporting, government filings etc.
- Audit & 990 Preparation: Coordinate Peace Community Center annual audit and 990 preparation process, liaise with external auditors/accountants; assess any changes necessary.
- Budgeting: In partnership with the PCC Executive Director, oversee and lead the annual budgeting process; monitor progress and changes and keep management team informed of the organization’s financial status.
- Communication: Serve as the staff liaison to the Community Center Board’s Finance Committee, and communicate with Peace Lutheran Church’s Pastor and Treasurer as needed.
- Financial Procedures: Update and implement financial and accounting policies and procedures.
Human Resources Administration
- New Employees: Assemble hiring documents and introduce new employees to employment policies and procedures. Actively participate in on-boarding of staff as requested by ED.
- Employee Records: Maintain appropriate HR files for all staff members.
- Benefits Management: Administer employee benefit programs including health, dental and vision insurance, retirement, vacation and sick leave.
- Employee Reviews: In partnership with the ED, implement process to ensure regular employee performance evaluations.
- Policies: Maintain management guidelines by preparing, updating and recommending human resource policies and procedures. Update Employee Handbook as needed.
- Service Management: Work with contracted IT provider to ensure equipment and technology needs are addressed and systems are properly implemented and maintained.
- Administration: Oversee acquisition of hardware and manage software implementation and upgrades
- Training: Ensure that all employees and service team members are provided with proper equipment, technological support and training.
- Policies and Procedures: Develop, maintain and communicate policies and procedures to ensure proper use of technology in accordance with the goals and objectives of PCC.
Facility Use and Maintenance
- Maintenance: Oversee the organization’s physical infrastructure, physical plant, and system maintenance with assistance from Office Coordinator. Review all contract work to be performed. Manage major repairs in excess of $1,000.
- Rental Properties: Manage the policies and procedures related to rental of properties.
EXPERIENCE AND QUALIFICATIONS
Successful candidates must be committed to the mission of Peace Community Center and have a passion for and commitment to the Hilltop community. Strong candidates will also have proven commitment to diversity, inclusion and cultural competence as well as strong prioritization, critical thinking, self-motivating and problem solving skills.
- Bachelor’s Degree in Business, Management or Finance.
- Demonstrated experience in financial management and accounting, ideally in the nonprofit sector.
- Experience using QuickBooks (or equivalent accounting software) and payroll processing.
- Advanced capacity with standard office software and network navigation software and tools including Microsoft Office (especially Excel) and web browsers required.
- Understand the unique financial practices of a non-profit.
- Proven effectiveness in managing others.
- Communicate effectively in person and in writing to a diverse community.
- Relate interpersonally with a diverse community (age, racial-ethnic, economic, faith, etc.).
- Important Qualities: self-starter, takes initiative, organized, efficient, accurate, & ensures quality.
- Preferred Qualifications: Experience preparing grant reports and tracking grant income and expenses; previous experience in human resources; working knowledge of information technology and necessary policies and procedures.
- 32-36 hours/week at $18.00-$22.00/hour DOE. Hours will be regularly scheduled throughout the work week.
- Benefits: Medical, dental and vision benefits. Employees have the opportunity to make pre-tax contributions to a 403(b) retirement plan.
HOW TO APPLY
Please submit position-specific cover letter and resume prior to the deadline via email to email@example.com. Email subject line should read: “Finance & Administration Manager Application.” Incomplete applications will not be considered. The position is open until filled; resume review will begin 11/21/2016.